How the University procures works, goods, and services
Framework agreements:
- Framework agreements are awarded by professional buying organisations, in accordance with statutory legislation on procurement.
- As a consortium member, the University primarily contracts via a framework agreement endorsed by North Eastern Universities Purchasing Consortium (NEUPC).
- Contract opportunities are exclusive to suppliers already awarded to the framework agreement.
When a framework agreement is not used:
- Tenders for contracts below £25,000 are usually invited by e-mail on a request for quote basis.
- Contract opportunities that exceed £25,000 are advertised on Contracts Finder.
- Where GPA thresholds are exceeded, contracts are also advertised on Find a Tender service.
Tendering
- When contract values are above £25,000, procurement is conducted on our e-sourcing website.
- Suppliers wishing to register interest in contract opportunities may create a profile in the e-sourcing website at any time.
Terms and Conditions
All suppliers are expected to adhere to the University’s Code of Conduct for Suppliers
Unless otherwise agreed by the University, these terms and conditions apply to contracts (as appropriate):
- Goods
- Services
- Software as a Service
View the General Conditions of Purchase.
Ethical Procurement
These statements set out the standards we expect of our staff and suppliers:
Paperless Purchase-to-Pay process
- All purchase orders are system-generated and e-mailed directly from the University’s finance system to the supplier.
- Suppliers are required to submit invoices by email.
- The University pays invoices using BACS.
New Supplier Form
- New suppliers to the University will need to complete a New Supplier Integration Form.
- Your contact at the University can provide you with the form.
Invoices
- Invoices must be submitted to invoices@leedstrinity.ac.uk
- The University will not accept invoices without a valid purchase order number.
- Undisputed invoices will be paid within 30 days.